Arrival Information


The Registration Desk will be open between 1:30pm and 4pm on Saturday 30th July. This will be in the foyer of the Herschel Building (which is #17 on the campus map which you can download from the Newcastle University website)

If you arrive after the registration desk closes on Saturday, then you can register on the Sunday morning, either before the first talk or during one of the coffee/tea breaks. The Registration Desk will be open at these times and again at various points during the week for those who arrive later.


For those that are using University accommodation in Castle Leazes, you can pick up your key for your room from the Reception at Castle Leazes. (This is #75 on the campus map.)

Reception will be open at the following times:

  • Saturday 30th July: 2.30 – 4.30pm
  • Sunday 31st July: 5.15 – 6pm (after the last talk of the day)
  • Monday to Friday: 8:30 am – 5.45pm

The standard check-in time for Castle Leazes is 2pm, so you will not be able to access your room before that time. The check-out time is 10am on your day of departure.

If you are expecting to arrive outside of the above times, you should contact Security on: +44 191 208 6817